Payroll management using school ERP system

When you have a good ERP (enterprise resource planning) system it can help you to manage your payroll work a lot better than what would have happened otherwise. With the help of such software, you would be able to manage the salaries being paid to your employee a lot easier. On an average, there are around 20 students for each teacher in every school out there. On an average, each school enrols around 1000 to 1500 students each year. This means that on an average each school has around 75 teachers. Along with that, there are other employees such as people working in the administrative department, peons, clerks, people working in the maintenance department, and receptionists to name a few.

Things that a school needs to take care of

As far as payroll is concerned there is a lot of work that a school has to take care of. This includes managing the following:

  • attendance of employees
  • data related to employees
  • deductions
  • leaves
  • different bills
  • bank statements

The hard part of this is that this huge amount of data has to be maintained each month. Normally, schools try and maintain such data on Excel sheets. Little do they realize that it is next to impossible to do such work on Excel without making any major mistake!

Read: How To Choose The Right School Employee Management System

It also needs to be said in this context that such work does take up a whole lot of time and resources as well. However, with a good school ERP system such as School Software Pro they can do this work in a smooth manner and in very little time as well. Thus they can save a whole lot of time and resources that they can devote to other important work. With a proper school leave and payroll management system you can make sure that you are a lot more organized than what you were before.

You can retrieve your data quite easily. Since these systems utilize the latest technology such as Cloud to store such data there is no question of the information getting lost. These systems also provide easy access to all the stored data, which means that you can get back the data as and when you want to.

Categorization of information

These systems let you categorize information in different ways. Apart from the kind of data that has been mentioned already these systems can also help you include information in your payroll systems like benefits provided to employees and mode of payment. By using these systems you can perform various important activities like defining the departments of your employees along with their designations, frame the structures for salaries and leaves to name a few. You can also create specific categories for deduction as such.

It could be that there are some employees that you pay through check and some whom you pay through cash. The biggest benefit of these systems is that they can be fully integrated into the kind of system that you are working. You can do it in a very simple way without any problem whatsoever.

Increase Institute / School online admission r

Increase Institute / School admission rate with online marketing strategies

Marketers across the world have realised the powered of the internet and have integrated digital marketing tools as a pivotal part of their marketing strategy. A few years ago, marketing managers allocated most of their budgets towards traditional print media and on outdoor campaigns. However, these had a limited life. For instance, an advertisement in the newspaper, only had visibility for one day, after which the chances of it being seen by anyone was limited. This new development also applies to educational institutions like Primary and Secondary schools, Colleges, Polytechnics, Universities in Nigeria.

Today, the internet has unleashed an unending list of possibilities for marketers and schools too can benefit from this online boost by reaching out to an increasing number of parents and increasing their admission rate.

To help schools get started, here are a few tools that they could use to increase their admission rate and expand themselves

Learn The Importance Of Keyword Research

It cannot be denied that any information we are looking for, we immediately turn to Google for the answers. According to online estimates, there are close to 2.3 million Google searches that are performed every second. Schools, therefore, need to develop a robust Search Engine Optimisation strategy to attract prospective parents through search engines. This means being aware of the various search phrases that a parent would use when looking for a school and integrating the same into your website content

Recap: The Benefits Of Fees Management System In Educational Institutions

Creating an inbound marketing strategy

Creating an inbound marketing strategy essentially means attracting parents to your school website by offering information that a prospective parent would be looking for. For instance, you can invest in creating relevant blogs and articles on your website which can be easily found on the internet by your target audience. You can also use these blogs to highlight various aspects of your school in detail. Events, activities and other school features can be shared with prospective parents to help them understand the essence of all that your school has to offer.

Social Media Marketing

Social media platforms such as Facebook, LinkedIn, Instagram have become a large part of our lives and often play a role in influencing our purchase decisions. This makes it essential for schools to create an online presence and use the same to reach out to prospective students and their families. This can be done with the help of sponsored posts and pay per click (PPC) campaigns. A PPC click campaign is also the perfect tool for a short-term marketing activity or for promoting time-sensitive content such as admission driven content. When used intelligently, a PPC campaign can boost the online presence of your school tremendously.

Recap: Payroll management using school ERP system

A call to action and landing page

When running an online marketing campaign, irrespective if it is an SEO activity, or a PPC campaign, one of the most essential elements is to create a Call to Action form that needs to be placed on the landing page. It is essential that the advertisement, the landing page and the Call to Action all tie together into a logical and compelling journey for the prospective parent or student.

Create a virtual tour

In a hyper-busy and connected era it can be difficult for parents to take the time out and to vest a school for a tour. Schools can incorporate virtual tours into their website along with 3D images of their classroom to allow parents an opportunity to view their school from any geographical location. This saves the time of the parents and yet helps them feel connected to a school despite not visiting them.

Digital marketing is not only an art, but it is also a science that lends great results to the marketer. School that can effectively create an online presence using these tools will not only be able to reach out to a larger number of parent, but they will also be able to position and present themselves as a modern school that is digitally forward and parent-friendly.

Advantages of an online School management system

Advantages of an online School management system

Advantages of an online School management system for Polytechnics, Colleges and Universities

Do you need an online academic management software/ system at your educational institution? There are good online academic management software/ system vendors in Nigeria like School Software Pro

In short, yes. The smooth running of a school depends on many factors – teachers having the tools and resources to make classroom learning fun, students who are empoweredto absorb as much as they can at their ideal pace, parents who supplement in school learning with at home reinforcement.


All of these, however, is impossible to achieve when a school does not have the best tools and resources to make this happen for all of its many stakeholders.

For a long time, this has focused on building processes that enable everyone from students to teachers to parents to the school management. When these processes are running smoothly, the most effective form of academic learning is made possible.

So how do we ensure these processes do not break down? So far, we have primarily been relying on an army of skilled humans to make sure things run smoothly. However, this obviously has its drawbacks, such as a swelling workforce, high overheads, and increasing instances of error.

  1. Swelling workforce As a school or college grows more complex, so do its processes. This means that we need more and more of the people who keep these processes running. A swelling workforce also means a swelling payroll – difficult for an educational institution that is constantly dealing with budget slashes and cost-cutting.
  2. High overheads Overheads for running processes are naturally high. Apart from the need for gatekeepers and channelers as described above, many tools are needed to ensure process efficacy. Think of the simple task of sending a message to a specific section of a student body: first, a person would identify who these students are and pull up their contact details. Then another draft the messaging. A third would then ensure these notices are currently printed out. A fourth would ensure that they partner with the right delivery resource to ensure that these important notices reach the right students. It is a high-cost investment for any school or college.
  3. Increase in errors Humans are fallible creatures and are thus prone to human errors. To expect someone to perform perfectly at their job at all times is not reasonable, no matter how simply these processes are broken down

The solution to these issues is to embrace technological progress in the field of education and start using an online academic management system to manage the academic affairs of a school or college. Technology has superseded humans in many ways, and process management is a key way it does so.

What is an online Academic or School Management System/ Software?

An online academic management system is a technological tool or platform that enables multiple stakeholders to manage various academic processes simply and smoothly, through one console. It reduces the need for human intervention and does not fatigue of repetitive processes.

What are the advantages of an online school management system?

An online academic management system can help students in numerous ways, but its advantages are not merely limited to them. Teachers, management and parents can benefit from an academic management system.

Online Academic Management Systems can handle a multitude of processes. These are the ways you can use your academic management system to take over various tasks: from grouping of students according to classroom or study groups, serving as an easily accessed repository of classroom notes and other classroom materials, to helping teachers administer tests, to sharing grading easily and confidentiality with students, to enabling seamless, private and ongoing parent and teacher communication about their performance.

When you use an online academic management system the following happens:

The biggest change schools and colleges will notice is the reduction in labour costs when an online academic management system is implemented in their educational institution. Since so many tasks become automated, the need for a person to manage these arrays of tasks is eliminated. It also means that other employees are freed up to focus on more stimulating or challenging tasks that may not yet be mastered by an academic management system. This means that your employees stop being underemployed and might see higher rates of job satisfaction.

With an online academic management system, many allied task and tools become obsolete. For instance, there is no need to partner with a delivery service that ensures all your notices reach the right student. An online academic management system allows you to communicate swiftly, confidentially, and directly with every student in a matter of moments. Just use the internal messaging system or the announcements section of your academic management system to communicate effectively with your students, their parents, or even the entire school.

  • Error-free processes

Since an online academic management system is a technological tool, it is not susceptible to human foibles. This means, that as long as the rules have been clearly defined and there is no error in the programming of the system itself, it is reasonable to expect a consistently error free experience. An online academic system like MSMS has many features that are built in that teachers, students, parents, and management will learn how to use intuitively, replacing them physically having to it themselves. It also provides consistently – for repetitive processes, if it works correctly the first time, shut it and forget it. It will continue to function optimally each time until the programming is interfered with by a human.

But one of the single biggest advantages of online academic management systems is their ability to have all of these advantages to be accessible to all, across platforms, times, and devices. Since it is connected online, stakeholders can sign into the system from their phone or their laptop, at their most convenient time to finish the tasks they need to. No longer will these stakeholders have to tailor their schedules to the varying timings of an office or department or have to be physically present at a certain place in order to complete simple tasks. In case, school affairs can be managed on the go.


Make the enrollment process hassle free with School Software Pro

When you have a good ERP (enterprise resource planning) system it can help you to manage your payroll work a
Increase Institute / School online admission r
Marketers across the world have realised the powered of the internet and have integrated digital marketing tools as a pivotal
Advantages of an online School management system
Advantages of an online School management system for Polytechnics, Colleges and Universities Do you need an online academic management software/ system at your
School Software Pro is All-in-One school management system in Nigeria for Polytechnics, Universities, Group of schools, Primary and Secondary schools.
Tuesday November 7, 2017, federal government of Nigeria announced how integration of ICT system into her business have saved N20
A partnership is an arrangement where parties, known as partners, agree to cooperate to advance their mutual interests. The partners
Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's.
Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's.
Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's.

School Software Pro is All-in-One school management system in Nigeria for Polytechnics, Universities, Group of schools, Primary and Secondary schools.

Advantages of using school management system for enrollement

1.         Waste less time on mechanical process

2.         Set the tone to build an environmentally conscious scholar

3.         Ensure easy accessibility through technology

4.         More secure record management made possible

Is Enrollment the same as Admissions?



The benefits of school information management system

Tuesday November 7, 2017, federal government of Nigeria announced how integration of ICT system into her business have saved N20 billion monthly. Benefits of ICT in Nigerian schools cannot be over emphasized.


A school manager that have not seen ICT need in managing his /her school is like one who have not seen need of ICT in Nigerian banking system where you get you connect with your account at anytime, anywhere.


In this blog, we are going to explain some benefits of school information management system as it regards to big schools and smaller schools. This blog is not written to make you to rust into subscribing to a School information management system that will not help your school business. We advise you to research well before so as to know if the features meet your needs.


School information management system enables institution daily activities to run in more smoother manner.

Growth and technology seem to be always in accompaniment of each other. Whenever and wherever you find one lacking you can also be sure that the other would not be there. This can be said about the domain of education as well. There is hardly any educational institution out there that has not been touched by this phenomenon known as technology. Technology has advanced by leaps and bounds – by a conservative estimate that is – in the last few years and they have embraced this change as they have understood how benefited they could be by them. After all, no one wants to get left behind in this day and age of technology.


How are schools embracing technology?

A big part of the schools’ embracing of technology has been using school information management system. It is not easy work, shaping and moulding the mind of today’s youngsters and as such a lot of work needs to be done behind the scenes. Even if you go back by a few years, schools would remain in touch with parents on a constant basis in an effort to apprise them of how well their wards were doing in school. As essential the task was, it used to be rather tedious as well.


Schools used to maintain a whole heap of registers just in order to keep track of whether students were attending school or not. A lot of data needed to be maintained as well as updated on paper on a regular basis. This is where school management system can come in and play such a major role by helping a school perform its functions in a smooth manner. With the help of this software, it can be possible for a school to perform its daily activities without any problem whatsoever. There are several reasons as to why an increasing number of schools is using this software on a regular basis.


An effective way of communication

One of the greatest benefits of student management software is that helps a school communicate in an effective way with the parents. With this software, a school administration would be in such a better position when it comes to sharing information and circulating. It would be able to do such work in a shorter span of time and in a much more efficient way too. With the help of such software, gone are the days when the schools needed to connect with parents regarding the condition of their child’s progress on a regular basis.


No longer do they need to communicate with their students all the latest things that may be happening in the school. All that the school staff now needs to do thanks to the data management systems for schools is connect with the parents online. This way, they are able to bridge the gaps in communication that may exist with respect to all the stakeholders – the parents, the students, and the school staff.


A much better way to store data

The concept of school management software has now made life much easier for the schools as they are able to store data much better than how they were able to do earlier.


In any case, all the schools have plenty of data to deal with and there is a whole lot of information that needs to be stored away properly and maintained. Earlier people had to do this on paper and that meant paperwork that never seemed to end and heaps of ledgers and files that were really hard to keep track of. On top of that, they took up a lot of space that could be used for much better purposes.


It was worse, that they could perish quite easily and thus there was always significant risk associated with them. It was rather hard to maintain them and for the person who was tasked with the job of maintaining them nothing could have been more boring. This is the reason why people are now relieved to such an extent that they can use software, something that their predecessors were never able to use. The best thing about software is that unlike paper they do not get scattered everywhere and would not get lost that easily.


Now schools are able to keep all their data in one place and update them as well. Since the data stored in computers is not perishable it requires a lot less time to maintain it. This also means that less time is needed as well.


Better work quality

This also happens to be one of the major advantages of using such software. This software functions with a greater amount of convenience when compared to the methods of yore. It is able to put information together in a correct manner, sends notification as and when such a task needs to be performed, and is able to manage documents in a much easier way. Since this is software it is possible to not err while using it to the same extent as paperwork. The major reason for such a statement is the fact that here the software is doing all the work on your behalf.


More advantages of such software

Apart from the fact that schools need to keep track of data such software also comes in handy when it comes to maintaining and tracking data related to other important people in the system, such as teachers. It can be said without a shadow of a doubt that these systems have made life a lot easier for one and all.


It also helps that these products come with a wide range of features that really cover all the different operational aspects of an educational entity like a school. This includes the following:

Students Result Management & Transcript Generating
parental access to the progress of their students studying in that school
emergency information pertaining to students
scores of tests
Easy accounting system
The benefit of these products for the smaller schools


A number of the school information management systems that you see these days come loaded with features.

However, this does not necessarily mean that all schools would like them or that they would be a natural fit for all the schools out there. In fact, it has been seen that the bigger schools are averse to using them since they already have people who have the time to maintain all the records, statistics, and data that we have talked about just now. The smaller schools happen to be the biggest users of these software products. They may not necessarily always need all the features that are there in these programs.


As such they would be more comfortable with working with the scaled down versions of these systems. This way they would also be able to save time with the important task of student management. There would be no need to create a program from scratch that could easily overwhelm the way that they work. No matter what it is, there is always a school information management system out there that is sure to suit the needs of a school.


The importance of online grade book

As a feature, the online grade book is one of the best aspects of these systems.

Thanks to this feature teachers are able to grade the students from their home and as a result of that schools are able to print them out easily enough. This also reduces the need for the teachers to fill out grade cards manually and hand them over to the students – a process that can be time-consuming apart from being tedious to the hilt. It is expected that in the foreseeable future these systems would be integral parts of the schools all around.


Other beneficial features of these systems

Yet another important name in this regard would be the attendance tracking feature.

This is one feature that is sure to make life a whole lot better for the teachers and the parents. There is a major benefit of taking attendance online. It allows people such as the building secretaries to see who has taken attendance during the morning hours and who has not. It is not as if this is meant only for students. Even teachers can be reminded that they need to take attendance. All this helps the school perform tasks in a much more efficient manner. It is also possible to keep track of things such as absences that may not be excused as per the school’s rules.


Explore School Software Features

By Chris David